Documentation Specialist

We are seeking a skilled Documentation Specialist to manage, organize, and control project documentation throughout the project lifecycle using Autodesk Construction Cloud (ACC), and correspondence management. **Key Responsibilities** - Manage ACC projects and folders: set up permissions, naming conventions, and metadata/tags to support search and reporting. - Control document lifecycle: upload, review, publish, supersede, and archive drawings, models, specifications, and records. - Administer workflows: configure and monitor RFIs, submittals, transmittals, issues, and approvals within ACC. - Version control and audit trail: ensure traceability, track revisions, and maintain document logs and dashboards. - Create and maintain templates: folder structures, review workflows, forms, and reporting layouts. - Quality assurance: perform document checks for completeness, format, and compliance with company and client standards. - Coordination and support: train end users, troubleshoot access/sync issues, and liaise with project managers, design teams, and external partners. - Integration and data hygiene: coordinate links with related tools (e.g., Revit, Navisworks, BIM 360/ACC modules, SharePoint), enforce metadata standards, and prevent duplication. - Reporting: generate weekly/monthly status reports, overdue items, and KPI dashboards (e.g., submittal cycle times, RFI aging). - Closeout: compile turnover packages/O&M manuals, as-builts, and finalize archives per contract requirements. - In addition to ACC-related responsibilities, the role is responsible for managing incoming and outgoing correspondence, as well as the collection, filing, and maintenance of letters and company documentation. **Requirements** - Good problem-solving and decision-making abilities. - Strong coordination and communication skills in a multidisciplinary environment. - High attention to detail and organizational skills. - Ability to manage multiple tasks and work independently or as part of a team. - English: Good working proficiency - Finnish: Good working proficiency **Additional Information** - Site-based role in active construction environments - Use of personal protective equipment (PPE) required at all times on-site - Start date: As soon as possible If you are interested in this position, please contact below emails: shi.qianlu@chec-bj.fi